Event Planner (Production & Event Coordination Support)

(Afiwi Groove School)

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Position ID: V-OSH1603
Last Modified: 27 May 2026
Last Full Update: 27 May 2026

Opportunity Details: Event Planner (Production & Event Coordination Support)

Contact Saanaj, Executive Director, Afiwi Groove School; Phone: (647) 393-8035; Email: sanaaj@afiwigroove.com
Duties

Event Planner Support (Volunteer)

Overview
Afiwi Groove School is seeking an Event Planner to support the planning and execution of our June 28 Showcase at the Regent Theatre.

This role focuses on coordinating logistics, timelines, and team communication to help deliver a smooth, organized, and memorable experience across two shows.

Key Responsibilities

1. Planning & Coordination

  • Support overall showcase planning and execution
  • Maintain timeline, track tasks, and coordinate meetings
  • Ensure alignment across instructors, production, and volunteers

2. Event Logistics

  • Coordinate event-day flow (check-in, seating, timing)
  • Support front-of-house and backstage coordination
  • Help develop the run-of-show and event-day schedule

3. Vendor Coordination

  • Liaise with vendors (decor, media, signage, etc.)
  • Confirm timing, deliverables, and logistics
  • Track follow-ups and outstanding needs

4. Volunteer Support

  • Help organize event-day volunteer roles (ushers, check-in, runners)
  • Create simple shift schedules for two shows
  • Support communication and orientation

5. Event Day (June 28)

  • Provide on-site coordination for setup, both shows, and pack-down
  • Monitor timing and support smooth transitions
  • Troubleshoot and support team needs in real time

Event Details

  • Event: Afiwi Groove School Showcase
  • Date: June 28
  • Location: Regent Theatre
  • Format: Two shows
  • Commitment: Pre-event planning + full event-day support

Skills (Preferred)

  • Event planning or coordination experience
  • Strong organization and communication skills
  • Ability to manage multiple moving parts
  • Calm, solution-oriented mindset
  • Experience with community or arts events (an asset)

What You’ll Deliver

  • Planning timeline + task tracker
  • Event-day run-of-show
  • Volunteer schedule
  • On-site coordination support
Ages 18 year(s) - 65 year(s)
Suitable for Highschool Credit Hours No
Suitable For Anyone ; Adults (18+) ; Seniors (55+) ; Post-secondary students ; Men ; Women ; Individuals
Areas of Interest Event Coordination & Support
Skills/Experience Communication & Interpersonal Skills ; Confidentiality ; Creativity ; Customer Service ; Dependability & Trustworthiness ; Friendly & Outgoing ; Leadership ; Listening Skills ; Planning & Organizing ; Public Speaking ; Self-Motivated / Work Independently
Commitment Length Short Term
Interaction Level One-on-one ; Small Group
Dates and Times Tuesday: Evening 
Wednesday: Evening 
Thursday: Evening 
Saturday: Morning, Afternoon 
Sunday: Morning, Afternoon
Seasons Spring ; Summer
Accessibility Fully Accessible
Number of Positions Durham Region 
 
3 individual(s) needed in total.
Training Orientation ; Training is provided
Transportation Near public transit - 10-15 minute walk from nearest bus stop
Police Check Required
Start Date On or after 30 May 2026

Agency Details: Afiwi Groove School

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Website http://www.afiwigroove.com

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